Travel Policy

University of Maine System Travel Policy

    1. Travel, Expense and Travel Card Procedures (pdf)
    2. Use of University Funds (pdf)
    3. Sales Tax (pdf)
      1. Tax Forms and Certificates
    4. Additional University policies

Quick Travel Policy Tips

    1. For in-state travel, Maine sales tax is not permitted.
    2. Out-of-state and international travel requires a Concur Travel Request in advance.
    3. As of July 1st 2021, the daily travel meal allowance for domestic travel is up to $50 per day.
    4. Daily travel meal allowance for international travel is based on the U.S. Department of State OCONUS rates.
    5. Gratuity capped at 20% (allowed for meals and taxi service).
    6. Alcohol is not a reimbursable expense.
    7. The University Travel Card provides auto rental insurance for damage to a rental car (for 8 passenger vehicles, or smaller).
    8. University travelers are expected to use the lowest cost lodging appropriate to their travel. Suites and other upgraded rooms are not a reimbursable expense.
    9. University travelers are expected to get the lowest cost airfare appropriate to their travel, which generally is economy coach fares. Travelers are required to use Corporate Travel Planners or the Concur Booking Tool for all of their university travel.
    10. The University does not usually reimburse for travel, life or accident insurance. Some instances may be permitted with prior written approval from the appropriate CBO or University’s Risk Manager. The University does supply medical related insurance for international travel through AIG.  Check with Risk Management for more information.